Pairaphrase SaaS: Accurate and Simplified Translations with Enterprise-Level Security

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Richard (Rick) Woyde, CTO, Pairaphrase SaaSRichard (Rick) Woyde, CTO
The increasing number of multicultural students in the U.S. has made it imperative for schools to convey information, primarily through documentation, in a language that is relevant to students and their families. To achieve this, educational institutions need to adopt robust translation solutions that offer adequate security, speed, and accuracy.

Checking all these boxes and more is Pairaphrase SaaS.

Combining technologies such as machine translation engines, translation memory, and dynamic machine learning, Pairaphrase provides a secure, cloud-based translation software platform that can translate documents efficiently. It is optimized for more than 20 file formats, including Microsoft Word, Excel, PowerPoint, Outlook, and PDF.

  • We have created a minimalistic, intuitive user interface that eliminates the need for specific training programs to be able to use the software, delivering a smooth and interactive user experience


“We use the highest level of security to encrypt all the information that goes into the platform. This is an essential feature, especially when it comes to students’ personal information,” says Richard (Rick) Woyde, CTO at Pairaphrase. Pairaphrase’s web-based translation management system is leveraged by K-12, Montessori, charter schools, universities, technical institutes, and e-learning development companies to achieve efficient, secure translations.

An Easy to Use, Interactive User Interface

With Pairaphrase, users can choose from over 100 languages for translation. Once the language is selected, they can upload a document or even a whole batch of documents simultaneously. At the click of a button, the platform translates the content in less than a minute in a secure environment, which can then be shared for proofreading or further changes, and downloaded in the same file format.

The platform dynamically learns when users proofread and make changes to the translated documents and stores them into translation memory for future use. Pairaphrase is also capable of translating scanned documents, thanks to its robust optical character recognition process that converts documents into an editable file format.

“We have created a minimalistic, intuitive user interface that eliminates the need for specific training programs to be able to use the software, delivering a smooth and interactive user experience,” says Woyde.

Upon subscribing to the platform, users can understand its key features by watching short videos available on YouTube. The company also provides a quick, 10 to 15-minute demo on how to best use the platform, along with an onboarding program.

Combining Experience and Technology for Simplified Document Translation

Other SaaS companies’ expertise is limited to the software component. Pairaphrase, a spinoff from a human translation agency, combines the software and translation experience of its development team to stay ahead of its competitors. The company’s customer teams have a deep understanding of the distinct needs of the K-12 vertical. To solve queries faced while using the platform, Pairaphrase users have access to its customer service team.


We use the highest level of security to encrypt all the information that goes into the platform. This is an essential feature, especially when it comes to students’ personal information

Backed by its highly knowledgeable team, Pairaphrase is equipped to handle the translation needs of schools of all sizes. Smaller schools often do not have internal staff to translate documents. Translators at larger schools may find themselves overwhelmed with the sheer volume of documents. In both cases, the Pairaphrase team helps improve productivity by delivering a time-saving platform.

This was evident in the case of a large school district with a department of four translators. Due to the large volume of documents to translate, the school district was forced to outsource the job to human translation agencies. However, paying 20 cents per word put a big dent in their budget. This is where Pairaphrase stepped in and streamlined the entire process. Instead of having to translate every word and sentence in a document, they used Pairaphrase to get almost instantaneous, cost-effective results.

The school’s translators only had to modify certain portions of the documents, such as technical or legal terms. The platform enabled the team to translate three to five times as many words as they did without using any technology. As a result, the school district saw significant savings and was able to make the lives of their translators easier.

During the pandemic, Pairaphrase played a crucial role in helping schools communicate effectively with students and parents with limited English proficiency. With the increasing demand for instantaneous, quality translations, Pairaphrase onboards a new school every week.

Pairaphrase continues to develop its platform by adding more languages and improving its user interface. To ensure customer satisfaction is at the highest level at all times, the company constantly collects user feedback and identifies common areas for improvement, such as its translation features for individualized education program forms for special education departments.

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Pairaphrase SaaS

Company
Pairaphrase SaaS

Headquarters
Birmingham, MI

Management
Richard (Rick) Woyde, CTO

Description
Pairaphrase is a secure web-based translation software platform that translates documents and gists text into 100+ languages. It supports more than 20 file formats, including Microsoft Word, Excel, PowerPoint and PDF. Pairaphrase's easy-to-use interface eliminates the need for specific training programs to be able to use the software.